2018 Phoenix Invitational Team Camp & Tent Set Up Changes
Updated: Apr 10, 2018
There is a college meet Friday night, so
absolutely NO SET UP before Saturday 5:30 am
Gates open at 5:30 am.
See below for more information.
8 & Under, 9-10, 11-12 - three events including relays.
All others - four events including relays.
Athletes born in 2012 & 2013 (5 & 6 year olds) are restricted to the following events:
100, 200m,400m,4x100m, 4x400m, Long Jump, Mini Javelin, & Shot Put
Nine lane all-weather track. Runway and high jump area are all weather.
Shot Put and Discus are concrete. Spikes 1/4 pyramid or less will be allowed. No needles.
Tents and large umbrellas will not be allowed in the West stands.
Tents will be allowed only in the East stands and grassy areas around the track.
NO tents or set up will be allowed in the stadium before Saturday April 14, 2018 at 5:30 A.M.
Custom medals will be awarded to the first 3 place finishers in each event, including relays. Ribbons will be awarded to the 4th thru 8th place finishers.
Team trophies will be awarded to the first, second, and third place teams, male and female in the 8 & Under, 9-10, 11-12, 13-14, Divisions.
Ties for team awards will be broken using rule 9/4.
Current USATF rules will govern. Only competing athletes will be permitted on the track or infield area, except for medical emergencies.
All protests must be made in writing, to the referee, not later than 30 minutes after the results of an event have been announced and/or posted. Proper rule reference must be cited. All protests must be accompanied by a $100.00 cash deposit.
Deposit will be refunded if protest is upheld, forfeited if protest is denied.
Check In Track:
Two calls will be given for each event.
Athletes in running events must report to the clerk of the course, ready to compete, and stay in the area.
Athletes must notify the official in charge of their field event, before leaving to report to the clerk for their running event.
Check into their field event within 5 minutes of completion of their running event. When possible we will check athletes in and leave them in field events.
Check In Field:
Field event athletes will check in directly to the official in charge if their event.
All contestants will be given three trials in each field event, (except the High Jump and Pole Vault).
The athletes attaining the best nine marks will advance to the finals, for three additional attempts.
Each athlete will be given a maximum of 3 warm up attempts prior to the start of the event.
Custom Tee Shirts:
Custom Tee Shirts will be available
The meet headquarters will be the Holiday Inn, 1600 S. Country Club Dr., Mesa,
Arizona 85210. They are offering a special rate of $109.00, ask for the Arizona USA Track and Field rate.
Packet Pick Up:
Club’s and unattached athletes may pick up their packets at the Holiday Inn, between 3 P.M. and 8:00 P.M. Friday April 13, 2018. Scratches will be accepted at this time.
There will be no day of meet additions.
Spikes must be 1/4" pyramid or smaller. No needles. No exceptions.
No canopies, tents, or large umbrellas will be allowed in the West stands.
They are only allowed in the East stands or in the grass, and only after 5:30 A.M.
Saturday April, 14, 2018. If double stacking tents limits the view you will be asked to take down the lower tent.
There is a college meet Friday night, so absolutely NO SET UP before Saturday 5:30am. Gates open at 5:30am.
Tents / camps in the stadium before 5:30am Saturday will be taken down.
Stadium entry and set up procedure: Starting at 5:00am we will start staging for stadium entry and team set up. Two gates will be utilized. North and South. 10 people at a time with TWO tents per person. No saving of space without tents. No taping off areas without tents. If you do not have a tent you cannot hold a spot.
Do not go into restricted areas that are marked / flagged off. These are flagged off for competition and safety reasons.
The infield and track are closed at all times to coaches and spectators.
The North Long Jump Pit is #2, the Infield Pit is #1. Field events will advance 9 to finals.
Field events start at 8:00 A.M. Warm up is at 7:30 A.M.
Late arrivals will not be given run throughs once the event has started.
Advancement to finals in the 100m and 200m will be the 9 fastest times.
In the event semis are not required, the final will be run Saturday and will not be rolled over to the next day.
The 800m run will be conducted with a one-turn stagger start, maximum 12 athletes per heat.
The 4x400m relay will be conducted with a three turn stagger.
The 1500m will be run with a maximum of 18 per heat.
Inquiries must be made by the coaches, not parents, at the inquire area near the finish line, and the Referee will be called.
Please do not bother the timing crew. All questions will be answered in the tent. In the event a protest if filed, in regard to the Referee's decision, the Jury of Appeals will be convened.
Athletes who lose their bib number will be charged $2 for a replacement.
There will be a coach/parent 4x100m relay Sunday after the 4x100m relays, no entry fee, and no awards.
Sign up will be in the award area throughout the day Saturday and Sunday.
The club hosting the concessions will have a separate line for officials/coaches, to limit their waiting time for food.
Coaches are responsible for the conduct of all their team members and parents.
Failure to maintain proper control and to display good sportsmanship could result in the removal of the team or individual from the meet, and site.
Smoking is not allowed at the track and field complex, anywhere inside the perimeter fence. Consumption of alcohol is NOT permitted on the school property, and will me immediately reported to the police. No pets allowed in the stadium unless they are service animals. NO Cooking on school property including parking lot.